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Okanagan Regional Library Board Highlights from October 15th, 2014 October 24, 2014

Budget 2015

The ORL Board approved the 2015 Budget as presented. An overall 1.72% increase was proposed ($291,850), the majority of which comes from negotiated wage increases and inflationary items, including mandatory increases to Municipal Pension Plan rates. In 2013, the library experienced a surge in program attendance of 12.6% and an increase in reference transactions (many of which are related to help with ebooks and other devices) of 9.4%. In response, the budget includes minor service and training improvements related to programs and staff training on dealing with people who have questions related to technology.

Oliver Branch Update

It was announced to the board that after extensive review it was decided that the Oliver Branch will remain in the same location, with the same square footage.

New Integrated Library System

CEO Stephanie Hall presented information to the board on the new Integrated Library System (ILS) which is now in effect. This new system replaces the current system, which no longer serves the library’s needs. Patrons will notice a change in their on-line accounts. Any questions or concerns can be sent to info@orl.bc.ca. Click here to see a grid of glitches and corrections to find out when issues will be solved.

Community Foundations

The ORL Board passed a resolution instructing staff to invest up to $25,000 in the appropriate community foundations within the ORL service area. The will allow patrons and library supporters to make bequests to the library that will help support programs and services in perpetuity.

Summer Reading Club

The Board received a final report about the 2014 Summer Reading Club, a system wide program that encourages reading for school age children and helps prevent summer learning loss. The theme of the Summer Reading Club is set provincially and this year was “Funny Business”, an exciting one for staff to plan and children to participate in. Program attendance increase by 7% over 2013 with 9529 children taking part. 219 programs were offered. A system wide entertainer, Magician Leif David, visited all 29 branches thanks to generous funding by the Friends of the Library. His program featured the magic of libraries and of reading and was well received in all communities. The Royal Bank donated the Summer Reading Club medals and many other local businesses provided prizes for children that had completed their reading logs.

BC Library Trustee Association

Director Lisa Cameron reported that members of the BCLTA were able to meet with Minister Peter Fassbender at UBCM. The Minister confirmed $14 million dollars a year in funding to BC libraries for the next three years, as a separate line item in his ministry’s budget. Minister Fassbender would like libraries to work more closely with education institutes and there are currently 20 pilot projects going on in the province. He also asked that library trustees bring forward the message of the value of libraries to their local MLAs.

Board Chair Report

The meeting is the last before the municipal elections on November 15th. Board Chair Catherine Lord, liaison for the City of Vernon, thanked a number of out-going trustees for their years of service to the ORL. She also praised staff for the progress that has been made at the ORL over the past year. She commented that the ORL Board was a competent, respectful group and that acting as chair had been an honour.

Change is Here October 6, 2014

Update #4 - October 24, 2014

Check out this grid of glitches and corrections and find out when your issue with the new catalogue will be solved! Click here to see the grid.

 

Update #3 - October 16, 2014

The new computer system is sending out some email notices about fines that are incorrect. Accounts that owed over $10.00 in fines received an email saying that the owed amount is over $50.00 and the file will be sent to collections. This is incorrect. Please check with your local branch to see what your fine amount is. We apologize for any concern this has caused.

 

Update #2 - October 16, 2014

Thank you for your patience as we transition to our new computer system. Most have the glitches have now been addressed, however some may notice unusual due dates still occuring. Please advise staff if you notice this while checking out. It has also been noticed that not everyone is receiving email notifications about holds, renewals, etc. IT is working to get this corrected. In the meantime, please log into your account to check your due dates! If you have any comments or questions or notice any other issues with the new catalogue, please email info@orl.bc.ca. Thank you.

 

Update #1 - October 7, 2014

There has been a small glitch during the transition to the new computer system: hold requests that are suspended were re-activated on October 6. This glitch has been resolved and most of the affected hold requests should now be suspended again. Click to log in and check your Requests to ensure that everything is correct.  If you see any problems, please contact your closest branch and staff will work on the remaining issues.  Thanks for your patience.


There are a few things to be aware of as we settle in to the new computer system, with additional improvements getting added over the next several weeks.

Your new catalogue
Your Usernames and Reading lists from the former catalogues are in the process of being transferred over to the new catalogue.

Best Sellers Lists, New Title Lists by Genre, as well as the Suggestion for Purchase form, will be added to the catalogue soon.

Your new catalogue, offers a lot of the same features of the previous catalogues and over the next several weeks, we will be adding even more great features to the new catalogue such as

  • A new Events Calendar, featuring online registration
  • Profiles of community organizations
  • Links to Book Reviews, and Read-Alike suggestions for fiction titles
  • The ability to check out digital books right from the catalogue

Get to know your new catalogue
Click here for tips on using the new catalogue, making hold requests, and renewing items online.

Okanagan Regional Library to Address Imbalances Between Communities October 2, 2014

For immediate release

The Okanagan Regional Library is working through a series of changes to restore fiscal balance between its member communities.  The ORL Board periodically conducts targeted reviews of different aspects of the library operation, and, in 2013, the board contracted the auditing firm Grant Thornton to take a look at expenditures versus revenue for each individual member community across the ORL.  The report found that spending in some communities was out of alignment with tax revenue received, and the board directed management to create a plan to address this.

CEO Stephanie Hall drafted a staffing level plan for branches where spending needed to be reduced, and has created a process where both unions and individual branches can provide input into the plan. In many cases, this input will result in modifications to the plan.  Once this work is complete, a finalized plan for each of those communities will be shared with local government, a press release issued, and then the ORL will be hoping to hear from all interested parties about their views and library service needs.

Changes in staffing level under the plan would be implemented over multiple years, as opportunities arise.  In addition to local and centralized staffing, ORL is also reviewing other spending areas, including facilities costs and centralized services.

Hall acknowledges that this is a difficult process.  "There is no doubt that these are tough questions.  Public libraries and our incredible staff are hugely valued in communities.  With over a hundred and fifty thousand library members, our service is one of the most-used  public services communities offer.  At the same time, the ORL is committed to fiscal transparency and fairness, and by moving pro-actively to align costs with revenue across communities, we’re living up to our commitments to local government, who are our major funders."

The Okanagan Regional Library stretches from Golden to Osoyoos, serving 25 member jurisdictions at 29 service locations. Membership in the Okanagan Regional Library provides access to over 750,000 items and a robust array of online and in person services.

Public interest in library offerings appears to be on the rise, with the ORL noting a 12% increase in program attendance and a 56% increase in free downloads of ebooks, audiobooks, and magazines in 2013.

The original Grant Thornton ‘Financial Allocation Model Analysis”  (FAMA) report can be found at www.orl.bc.ca/about-us.

For more information, please contact Michele Rule, Communications Manager for the ORL at 250-860-4033 extension 2456, or by email at mrule@orl.bc.ca.  To reach CEO Stephanie Hall, e-mail shall@orl.bc.ca or call 250-860-4033, extension 2491.

 

Correction notice: the first edition of this release refered to an increase in music downloads in 2013. This was incorrect. Music downloads have been steadily decreasing to the point where the ORL is no longer offering this service. Thank you.

Okanagan Regional Library Board Highlights from September 17th, 2014 September 22, 2014

The September Board Meeting was held in Summerland, BC, to allow the board to participate in the ground-breaking ceremony for the new Summerland Branch of the ORL!

Summerland Building Committee Report

                Carol Zanon, Chair of the Summerland Building Committee, thanked her committee members for their hard work which has allowed the Summerland Building project to move forward so rapidly. The final detailed design by Urban Arts Architecture is almost complete, based on input from the community of Summerland, Summerland library staff, District of Summerland and Tango Management. The new library building will feature a community room which can be expanded when needed to accommodate larger groups, a bright, airy children’s area, a readers’ terrace and a teen corner.

Today’s ground-breaking ceremony marks the beginning of construction, with a target completion of June 2015. Board Chair Catherine Lord dug the first hole for the foundations and commented on how pleased the ORL board is to be able to provide a building that meets the community needs and showcases the importance of reading and literacy for all residents.

Budget 2015

                Lori Mindich, Chair of the Finance Committee, presented the draft budget for the board’s consideration. An overall 1.72% increase is proposed, the majority of which comes from negotiated wage increases and inflationary items, including mandatory increases to Municipal Pension Plan rates.  In 2013, the library experienced a surge in program attendance of 12.6% and an increase in reference transactions (many of which are related to help with ebooks and other devices) of 9.4%.  In response, the budget includes minor service and training improvements related to programs and staff training on dealing with people who have questions related to technology.  The board will vote on the final budget at their October meeting.

Summer Reading Club

                Summer Reading Club has wrapped up around the region. Many of the ORL board members took part in celebration ceremonies in their communities where children received medals and certificates for successfully completing their summer reading logs. A highlight of this year’s program was a visit to every branch by magician Leif David, who created a special show for the ORL highlighting the importance of reading. The magician tour was paid for with the generous support of the Friends of the Library groups across the region.

BC Library Trustee Association

                Director Lisa Cameron reported that the BCLTA, along with the BCLA, the ABCPLD and BCLC, will be present at UBCM this year in order to promote the importance of libraries in communities. A special handout will be given to UBCM attendees highlighting the statistics of library usage across the province. The director is hoping to meet with the minister responsible for libraries during UBCM.

New Integrated Library System

                CEO Stephanie Hall presented information to the board on the new Integrated Library System (ILS) which will go live on October 6th. This new system replaces the current system, which no longer serves the library’s needs. Patrons will be affected prior to the go live date as some services will be temporarily unavailable, although books will still be available for check out! Patrons will notice extended due dates on their items and are asked not to return items until after October 8th.

 

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