Human Resources Assistant

Term – One (1) year contract: Part-Time Position 21 hours weekly

Okanagan Regional Library – Administration Centre (Headquarters) 1430 KLO Rd., Kelowna BC

The ORL is excited for the opportunity to add a Term one (1) Part-Time Human Resources Assistant to our organization!

We invite you to bring your expertise and commitment to service excellence to a role where you can make a real difference.

About the Okanagan Regional Library (ORL):

Located in beautiful British Columbia, the ORL stretches from Golden in the Rocky Mountains through the wine and fruit producing lands of the Okanagan Valley to the semi-desert Osoyoos at the US border. It is a vibrant library system, with 30 branches, serving 26 diverse communities, over 300 employees and a service population of over 400,000 people.

The Opportunity:

Under the general direction of the Director of Human Resources. The Human Resources Assistant works in a confidential capacity and is an exempt position responsible for support to the Human Resources Department. The Human Resources Assistant provides administrative support and coordination for various human resources department programs and initiatives, including, recruitment, labour relations, training and professional development, health and safety, and job evaluation.

Administrative Support:

• Provides full range of confidential administrative support for the Human Resources Department, including preparing, scanning, and distributing correspondence, filing, archiving, reports and forms.
• Organize logistics for Human Resources and Health & Safety meetings including catering, taking minutes, set up and take down.
• Creates and maintains confidential employee files and maintains accurate employee data in the HRIS system.
• Assists in the maintenance of HR and Health and Safety program data, metrics, KPIs, and departmental research and reporting.
• Assists in the scheduling and maintenance of exit interviews and offboarding records.
• Assists in the coordination and administration of employee engagement initiatives such as recognition and awards programs, wellness activities, employee surveys and events.
• Assists in the tracking, filing, recording completion, expirations, certification of training records.
• Assist in the administration of Joint Job Evaluation process including preparing employee Job Evaluation packages.
• Assist in recruitment activities including compiling interview results, administration and tracking of reference checks, and assisting with Job Postings.
• Assists in the administration of onboarding and training for new hires including
• Tracking and processing Criminal Record checks.
• Actively participates in HR projects contributing to the success of departmental initiatives.

Schedule:

This part‑time role totaling 21 hours per week (1,092 hours annually). Regular hours of work are:

• Wednesday: 8:30 a.m. – 4:00 p.m.
• Thursday: 8:30 a.m. – 4:00 p.m.
• Friday: 8:30 a.m. – 4:00 p.m.

Each shift includes a 30‑minute unpaid meal break and two 15‑minute paid rest breaks.

Note: Scheduling is flexible, with specific days and hours to be determined in consultation with, and subject to approval by the Director of Human Resources.

Compensation:

The salary for this position is based on the Exempt Grade Level 1 range of $29.14 – $36.43 per hour, commensurate with experience.

Education:

• College Diploma in Human Resources Management or Business Administration or a combination of experience and education.
• Working towards CPHR

Related Experience:

• Minimum of two (2) years in a human resources environment, or equivalent combination of training and experience.
• One (1) Year experience working in a unionized environment.

Other Requirements:

• Knowledge of HR principles, employment standards, labour law, WorkSafeBC regulations.
• Understanding of unionized workplaces and Collective Agreements.
• Experience and expertise with the use of Microsoft suite, HRIS, and virtual meeting platforms.
• Ability to exercise discretion and good judgment particularly when handling highly confidential/sensitive information; Possess a high level of initiative and personal integrity
• Aptitude for detailed work with strong organizational abilities.
• A collaborative, team-focused mindset.
• Excellent communication and interpersonal skills; ability to communicate with courtesy, tact and interest with staff and all sectors of the public.

If you meet these requirements and are interested in this opportunity, we would like to hear from you! Please submit a resume and cover letter outlining how your skills can be applied to a library setting.

We thank all applicants for their interest in our organization; however, only short-listed applicants will be contacted.